Guidelines, Criteria and Application Form
The ICOM UK Travel Bursary is a designated fund operated by ICOM UK to provide grants for individuals working in and with museums from across the United Kingdom to attend ICOM triennial meetings, meetings of its international groups, and other conferences with a demonstrable international remit.
Who is eligible to apply?
- Individual members of ICOM who have not received an ICOM UK Travel Bursary during the previous calendar year.
- Institutional members of ICOM are eligible to receive up to two ICOM UK bursaries per year for employees of their institution who are not individual members in their own right.
- Applicants, whether individual members of ICOM, or as staff of institutions which are in ICOM membership, must have been in membership for at least 12 months.
What may you apply for?
Those eligible to apply may seek support to attend;
- Meetings of ICOM International Committees
- ICOM Triennial conferences
- Other official meetings of ICOM, its International Committees or Regional Organisations (at the discretion of the ICOM UK Board) taking place outside of the UK
- Meetings of Affiliated Organisations of ICOM taking place outside of the UK
- Conferences which have a distinct international focus. The decision on eligible events rests with the ICOM UK bursary committee.
How much can you apply for?
Bursaries are normally given towards the costs of travel, conference fees and accommodation, subject to a minimum threshold of £100 and a maximum threshold of £1,000. The maximum grant for events held in Europe is £750, and £1,000 for meetings outside Europe.
Guidelines for applicants
You should note that ICOM UK anticipates that a total of £5,000 will be available for all bursaries in any one year and that it will make awards on a ‘first come first served’ basis until allocated funds are exhausted. Consequently, applicants are urged to plan well in advance and to submit grant applications as early as possible.
In assessing the applications, special consideration will be given to members who have not previously attended ICOM meetings and to the benefit to the ICOM UK membership and wider museum community. The norm is for one award only to be made per international meeting, outside of full ICOM Triennial conferences. ICOM UK reserves the right of discretion on this point.
The norm is for one award only to be made per international meeting. However, ICOM UK reserves the right of discretion on this point. Similarly, ICOM UK would be disinclined to award multiple applications from a single museum or institution in a year.
How do you apply?
- Applications must be made using the ICOM UK bursary application form which follows.
- Applications must be made using the ICOM UK Travel Bursary application form.
- The form must be completed electronically.
- Completed applications must be sent by email to the Head of the Bursary Committee.
Deadlines for applications
Applications to the ICOM UK Travel Bursary will be considered four times a year. Completed application forms must be received by one of the following dates.
Applications should be sent to meet the deadline which falls at least 3 months prior to the date of the conference/meeting. For example, if you are applying to attend a meeting in November, you must submit your application before 31st May.
Applications for ICOM Triennial conference must be received by 31st March in the relevant year.
Where do you send your completed application?
Completed application forms must be sent electronically to the following e-mail address,
What happens to your application?
- Your application will be assessed by the ICOM UK Bursary Committee using the criteria set out below.
- The Committee will make recommendations to the ICOM UK Committee on the applications received.
- The ICOM UK Committee meets quarterly each year and you will receive confirmation of your application outcome following the Committee meeting at which your application was considered.
In addition to the qualifying conditions set out above, the following criteria apply:
- The application form must be completed and provide relevant information to judge the merit of the proposed conference or meeting attendance.
- Allow sufficient time between the date on which the application was received and that of the meeting to allow the application to be processed.
- The amount of funding applied for must be appropriate and clearly defined.
- The impact of the visit, wider benefits and the means by which any associated information will be disseminated need to be appropriate and clearly defined.
- Applications are reviewed in the order they are received. We provide a first-come, first-served process.
- Bursaries will not be awarded retrospectively.
Conditions relating to Bursaries
If you are awarded a bursary, correspondence indicating the amount awarded and any conditions associated with the offer of support will be sent to the email address on your application.
You will be required to submit a written report with images, following a template provided. The report must cover relevant information regarding the conference/ meeting attended, highlighting the benefits you gained from attending the event.
You must submit the text and images within 4 weeks of the event for publication on the ICOM UK website and in the ICOM UK weekly news. We reserve the right to edit the bursary reports received.
Payment covering the agreed bursary amount will only be issued on receipt of a completed ICOM UK expenses for, scanned receipts (PDF format) and upon receipt of the report and images.
The Camilla Boodle Fund
The Camilla Boodle Fund is designed to help ICOM UK members extend a professional visit abroad through study tours, research projects, museum visits or other work-related projects.
Details about the Fund and the associated application form are available HERE.