While not yet confirmed, we expect that the next call for Cooperation Projects will be published in September 2017. The deadline is likely to be towards the end of November for the one-off Cooperation Projects linked to the European Year of Cultural Heritage, and a little later for the usual small and large Cooperation Projects. See the European Commission’s update.
This means that now is a good time to start planning with your other European partners.
Organisations applying, or considering applying as a partner or a lead in a project should join one of the events Creative Europe Desk UK has announced so far.
Creative Europe Desk UK currently offering the following types of events:
- Ideas development workshops: help you to align your and your partners’ ambitions to the aims and priorities of Creative Europe – these are more about the project rationales and themes.
- Application writing workshops: take you through the application form and its annexes – these are more technical and detailed.
- Information seminars: introductions to the Culture sub-programme, usually focused on Cooperation Projects and always feature someone presenting their Creative Europe project.
- One-to-ones: talk in depth about your application.
Also, get in touch with Creative Europe Desk UK (Steph, Kate, Sophie, Christoph) for an informal catch-up, or drop them a line to tell them your plans and let them know how it's going. They are here to help and provide advice - and the earlier you get in touch with them, the more they can give you.
Preparing the application – and the partnership
If you’re thinking of applying, then why not take a look at Creative Europe Desk UK's Arts Professional article from earlier in the year to get a sense of why Cooperation Projects are worth considering.
We expect there to be no changes to the objectives and priorities of the Cooperation Projects for this call, and only very few changes, if any, to the Guidelines. So you can use documents from the last call until the new call is published.
You can also use the sample e-form to see what you can prepare for with your partners. The questions in the e-form are also in the Guidelines - all partners should read these, in order for everyone to understand what is required and to get into the language. Remember, you’ll be answering almost all these questions as a partnership, not as individual partners, so it’s good to take the time to discuss these.
Articulating the project’s ambition
Take the time to discuss with your partners – whether you’re the lead partner or not – what you want to do, and why: It’s vital that you all agree on what the project’s aims are, how you’re going to make it all happen, and how the project relates to the ambitions and aims of Creative Europe.
If you’re in need of inspiration, take a look at the Creative Europe projects database for information and insight into previously funded Cooperation Projects with UK leads and partners. You can also hear directly from beneficiaries in On the Blog interviews, such as Let's Dance and Future DiverCities.
Plan meetings with your partners in the lead up to application submission
The more time you spend together, the more opportunity you will have to find out about each other and your ambitions and needs – and to thereby develop more trust. Schedule in Skype catch ups, arrange a face-to-face meeting if possible, and work with your partners to ensure you make the most of the time you spend together. Make sure you’ve asked about any upcoming holidays or times of unavailability to avoid as much as possible any last-minute panics. If you give Creative Europe Desk UK enough notice they can catch up before your partner meeting and on occasion also join one of these.
Encourage your partners to get in touch with their Creative Europe Desks too. Remember that it’s not just the EU member states that take part in the Creative Europe programme, and Desks are based in each country participating.
As you can see below, there are four key documents that require a significant amount of input, coordination and collaboration, and discussions of these should begin as soon as possible. Don’t forget to discuss key issues such as Evaluation and Communication / Dissemination of the project. In addition to these documents, annexes and templates need to be produced, collected and signed (see below). Make sure your partners are clear as to what these documents are, and work out deadlines for getting these documents submitted.
Familiarise yourself with the application documents & other resources
All guides, the E-Form, templates and annexes from last year’s call are still online here. We don’t have the 2017 call yet, but we’re not expecting any significant changes.
- Read through last year’s guidelines. The next set of guidelines will be published along with the call, which is expected in September 2017. Remember that pages 16 & 17 (the Award (assessment) Criteria) are particularly useful for checking where you are with your project and application. They contain the questions the assessors will use to evaluate your application, and these are questions that you will have to answer in the application form.
- Read the Guide to the Financial Management of your Culture sub-programme project, watch the e-tutorial and catch up on our Financial Management and Reporting workshop on Youtube.
- Here are top tips from last year's Cooperation Projects deadline.
Start working on the application
- An easy win is to ensure that all your partners (including yourself) have a Participant Identification Code (PIC)
- All applications are submitted electronically, so new applicants must first obtain a PIC by registering for an ECAS account and entering company information into the Participant Portal. Don’t forget that you and your partners will also need to upload the required legal entity form and annexes before submitting (this step isn’t essential for getting the number to get started however). Visit our FAQs page for further instructions and a video tutorial you can also share with partners.
- The four key documents that will require the most collaborative work between the partnership are:
- The full project description (No template/prescribed format, but drop us a line if you’d like to see an example from a beneficiary)
- The budget (Template available online along with the other Annexes)
- The cooperation agreement (No template, but we can share something for you to use as a starting point if you get in touch)
- The E-Form (We don’t anticipate that this will change much from last year, so recommend using last year’s E-Form as a starting point. You can create a Word document to work on the different sections and paste in the final responses when you have finalised them)
- Get all your annexes ready
- Take a look at the checklist at the end of the Guidelines, and plan what you need your partners to submit, sign and collect. Take note of the ‘partnership information sheet’, which requests not only pasted text from your partnership agreement, but also CVs from the main project coordinator of each partner organisation, as well as a list of the creative & cultural activities of each of the partners from the last 2 years.